---
title: How do you set a custom file name when downloading a report?
description: Turn on Manual Filenames to choose your own file name when you download any SmartBarrel report, across CSV, Excel, PDF, TXT, and XML.
---

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# How do you set a custom file name when downloading a report?

## You can choose your own file name when downloading a report, which makes it easier to keep exports organized or match a naming format your payroll or accounting system expects.

### **Turn on Manual Filenames**

1. Open the report you want to download.
2. Turn on the **Manual Filenames** option.
3. Enter the file name you want to use.
4. Download the report.

![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Sep-04-2026-09-10-30-6437-PM.png?width=670&height=245&name=image-png-Sep-04-2026-09-10-30-6437-PM.png)

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If Manual Filenames is off, the report downloads with its default file name.

### **Which report formats does this work with?**

Custom file names work across report formats, including CSV, Excel, PDF, TXT, and XML.

### **Good to know**

- SmartBarrel keeps its own record of each report behind the scenes, so custom names will not create duplicates or affect your report history.
- For PDF and TXT reports, entering a custom file name opens the report in a new browser tab so you can save it with that name. Without a custom name, it downloads directly.
- If you leave Manual Filenames ON and leave the Filename blank, you will be prompted to save the Filename in your next download.

![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Sep-04-2026-09-16-57-2218-PM.png?width=414&height=208&name=image-png-Sep-04-2026-09-16-57-2218-PM.png)

 

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