---
title: How do you Sync Projects with Spectrum?
description: Import active Spectrum jobs into SmartBarrel as new projects or merge them onto existing ones, then configure cost code syncing for each project.
---

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# How do you Sync Projects with Spectrum?

## Learn how to bring Spectrum jobs into SmartBarrel as projects.

Your Spectrum jobs can be imported into SmartBarrel as projects. Import a job as a brand new project, or merge it onto a project you already have in SmartBarrel so the two are linked.

#### **Before you start**

- Spectrum must be connected (see: How do you Set Up the Spectrum Integration?).
- The job's Spectrum company must be mapped to a contractor with **Sync Projects** turned on.

#### **Import a job**

1. Go to **Integrations \> Spectrum \> Projects**. The list shows the Spectrum jobs available to you.
2. Use the search box to find the job you want, then press Enter.
3. Click **Import** on that row and choose either to create a new SmartBarrel project from the job, or to merge it onto an existing project.

![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Sep-01-2026-02-39-05-8119-AM.png?width=670&height=346&name=image-png-Sep-01-2026-02-39-05-8119-AM.png)

After merging, you are taken straight to that project's Spectrum settings. Jobs that are already linked show their import date and an **Edit** button instead of an Import button.

#### **What gets imported**

| Project Field | Comes from Spectrum | Required? |
| --- | --- | --- |
| Project Name | Job description, falling back to the job number when blank | Yes |
| Project Number | Job number | Yes |
| Contractor | Company code, matched to the contractor you mapped | Yes |
| Address | Address lines one and two, combined | No |
| City, State, Zip Code | City, state, and zip | No |
| Status | Job status in Spectrum | Yes |

#### **Which jobs appear in the list?**

Only jobs that are **active** in Spectrum, and only from companies you have mapped with **Sync Projects** turned on. If your list is empty or a job is missing, that mapping is the first thing to check in **Company Settings**.

###### **Set the project up**

Open a linked project's Spectrum settings from the Projects list to configure it.

![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Aug-31-2026-07-12-55-4061-PM.png?width=670&height=299&name=image-png-Aug-31-2026-07-12-55-4061-PM.png)

- **Auto Sync Cost Codes:** keeps this project's cost codes up to date automatically on a schedule.
- **Sub-jobs:** link additional Spectrum jobs to this same project (see: How do you Link Additional Projects with Spectrum?).
- **Make Default Settings:** admins can save the current settings as the template applied to projects imported later. Projects you have already imported are not changed.

Once a project is linked, a Spectrum card appears on its overview page with a **Sync Cost Codes** action.

### **Troubleshooting**

| Problem | Cause | Fix |
| --- | --- | --- |
| The Projects list is empty | No mapped company has **Sync Projects** turned on | Open Company Settings and map the company, then turn on Sync Projects. |
| A specific job is missing | The job is not active in Spectrum, or belongs to an unmapped company | Check the job's status in Spectrum and the company mapping in SmartBarrel. |
| A recently created job does not appear | The job is newer than the last delivery of your Spectrum data | It will appear after the next delivery. |
| The import screen says the job is already mapped | That job is already linked to a SmartBarrel project | Open the existing project instead, or unlink it first. |

### **FAQ**

### What is the difference between importing and merging?

Importing creates a new SmartBarrel project from the Spectrum job. Merging links the Spectrum job to a project you already have, so your existing project keeps its history and gains the Spectrum connection.

### Can one SmartBarrel project cover several Spectrum jobs?

Yes. Import or merge the main job first, then add the others as sub-jobs.

### Will importing a job bring its cost codes too?

Not automatically. Run a Cost Code Sync, or turn on Auto Sync Cost Codes for that project.

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