---
title: How to Use the “Still Working” Feature in Quantities
description: The “Still Working” feature allows managers to skip quantity entry for a cost code on days when work is still in progress and a final quantity is not yet available. Rather than leaving the entry blank or entering an incorrect value, users can check the “Still Working” box to hold the day.
---

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# How to Use the “Still Working” Feature in Quantities

## Track ongoing cost codes without losing a day’s productivity data.

### Overview

The “Still Working” feature allows managers to skip quantity entry for a cost code on days when work is still in progress and a final quantity is not yet available. Rather than leaving the entry blank or entering an incorrect value, users can check the “Still Working” box to hold the day.

When a quantity is eventually entered for that cost code, SmartBarrel automatically distributes it evenly across all previously skipped days — keeping your production tracking accurate without requiring manual back-entry.

---

### How It Works

Each row in the Quantities modal represents a cost code for that shift. A new “Still Working” column appears alongside the quantity input field.

When you check the “Still Working” box for a cost code:

- The quantity input field is greyed out and locked at 0.
- The row’s status icon changes to a grey clock, indicating the entry is pending.
- The warning banner updates to reflect how many cost codes are pending vs. unresolved.

When you later enter a quantity for that cost code on a future day:

- SmartBarrel calculates the total quantity and divides it evenly across all skipped days (including the current day).
- The quantity is recorded for each skipped day’s shift automatically.
- The source of the quantity is tracked as “Auto” for distributed days and “Dashboard” for the day it was manually entered.

---

### Step-by-Step Instructions

#### Marking a Cost Code as “Still Working”

1. From the daily timesheet, ensure all shifts are **closed** and cost codes are assigned.
2. Click the **Quantities** button (it will turn orange automatically once all conditions are met).
3. In the Quantities modal, locate the cost code you cannot yet enter a quantity for.
4. Check the checkbox in the **Still Working** column for that cost code. A tooltip is available to explain the behavior: “If you are still working on this cost code, you can skip quantity entry. Next quantity you enter will be spread across all skipped days.”
5. Repeat for any additional cost codes that need to be skipped.
6. Save the modal. The warning banner will update to confirm which cost codes are pending.

![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Apr-16-2026-08-06-16-0387-PM.png?width=2896&height=876&name=image-png-Apr-16-2026-08-06-16-0387-PM.png)

![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Apr-16-2026-07-57-22-1970-PM.png?width=670&height=492&name=image-png-Apr-16-2026-07-57-22-1970-PM.png)

#### Entering the Final Quantity

1. On the day you have the final quantity available, open the Quantities modal for that day’s timesheet.
2. Enter the total quantity for the cost code in the input field.
3. SmartBarrel automatically distributes the quantity evenly across all previously skipped days plus the current day.
4. Save the modal. All skipped days are updated and the cost code rows resolve.

 

#### Status Icons & Indicators

The Quantities modal uses icons in the *Unassigned* column clearly show status of each row at a glance:

| **Quantities Icon** | **Meaning** |
| --- | --- |
| ![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Apr-16-2026-08-00-05-9013-PM.png?width=113&height=51&name=image-png-Apr-16-2026-08-00-05-9013-PM.png) | Warning Icon - No quantity entered for hours worked on this cost code. Action required. |
| ![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Apr-16-2026-08-00-23-6387-PM.png?width=105&height=51&name=image-png-Apr-16-2026-08-00-23-6387-PM.png) | Success - Quantity has been entered and saved for this cost code. |
| ![](https://ask.smartbarrel.io/hs-fs/hubfs/image-png-Apr-16-2026-08-00-36-1617-PM.png?width=122&height=60&name=image-png-Apr-16-2026-08-00-36-1617-PM.png) | Still working - Cost code has been skipped for today. Quantity will be distributed when entered on a future day. |

### Things to Consider

- This feature is available in the Quantities modal on the Dashboard, accessible from the daily timesheet.
- If a quantity has already been submitted for a day, the checkbox is locked.
- The system will distribute quantities retroactively for up to 30 calendar days. Entries older than 30 days will not be backfilled.
- Crew managers can distribute quantities for crew members they manage. Quantities can only be assigned to workers within your crew. Make sure cost codes are available to the crews.
- Shift hours can still be approved even when a cost code is marked as “Still Working.” The quantity will be updated across all skipped days once the final value is entered.
- The “Quantities” button on the timesheet will not activate until all shifts are closed and all cost codes are assigned. No page refresh is needed — it activates automatically.

 

### Why This Matters

- Eliminates the need to leave cost codes blank or enter placeholder values when work is ongoing.
- Keeps production tracking and reporting accurate by distributing quantities proportionally across the days the work was performed.
- Allows shift hours to be approved on time, even when quantity data is not yet finalized.
- Reduces manual back-entry and the risk of data errors from editing closed shifts.

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